Management Complexity Detailed Assessment Management Complexity Note to the user This assessment is intended to assist existing and prospective Trustees/Directors/Estate Management/Office bearers/Third Party Managers of Body Corporates/Home Owners Associations/Retirement Villages or Shareblock Schemes (Community Schemes) to identify the existing level of governance, areas of weakness/vulnerability and the risks in these bodies and to offer advice on how to better manage these risks and improve overall governance. This assessment will also assist in helping Trustees/Directors/Estate Management/Office bearers/Third Party Managers in carrying out their fiduciary roles and responsibilities. Management Complexity Body Corporate/Complex/Property Name/Home Owners Association Name of Responsible Party/Trustee/Director/Estate Manager: Does the number and/or mix of owners make it difficult to obtain the required quorums at AGM's/SGM's and getting the necessary consensus and approvals through and resolutions passed? * Yes, this is proving a big stumbling block in the managing of the Community Scheme. Yes, to a large degree. We struggle here. Yes to some degree. No, not really. We occasionally experience a problem getting a quorum/consensus among owners. No, not at all. No problems are experienced in this regard. Don't know/Can't establish Is there clear responsibility and accountability for the secretarial, administration, debtor/levy statements/collections, regulatory compliance, HR/People issues, contracting/procurement, maintenance/upkeep, finance, security, enforcement of conduct rules, management of facilities and gardens in the Community Scheme e.g between Trustees/Directors/Managing Agents/Estate Management/third parties? * Yes - this is clearly agreed and assigned to third parties e.g. Estate Management/Managing Agents/Developers/Operators by the Trustees/Directors. Yes to a large degree - responsibility for most of the key areas is well defined. Not really - appears to be the responsibility of a few parties with no clear accountability. No, not clear at all - many areas are not attended to as a result of no clear responsibility or accountability/can't easily establish. No, not at all - nothing defined/crisis management/complete mess. Fully outsourced to third parties/defaults to Managing Agents Is the Community Scheme vulnerable to specific external issues as a result of: poorly managed/run adjoining properties, illegal/irregular developments, invasive trees/plants, poor access road maintenance, poor/insecure boundary walls, storm water run-off from adjoining properties? * Yes, highly vulnerable - we experience on-going major issues as a result of this. Rectification via legal/other means will be very costly/is largely unaffordable. Yes - we experience a number of issues but have only been able to resolve some of them. Yes, to some degree - we have issues but to date have been able to resolve them. Yes, to a lesser degree - we have problems but these are manageable. No, not that we are aware of/nothing material at this stage. What percentage of the dwelling units in the Community Scheme are occupied by owners i.e. the owner/tenant mix? * 100% Over 80% Around 50% to 70% Around 20% to 40% Less than 10% Not clear/Can't establish Submit If you are human, leave this field blank. Δ Navigation Return to Dashboard Return to Output View Return to Members Tools
