HR/People Detailed Assessment HR/People Note to the user This assessment is intended to assist existing and prospective Trustees/Directors/Estate Management/Office bearers/Third Party Managers of Body Corporates/Home Owners Associations/Retirement Villages or Shareblock Schemes (Community Schemes) to identify the existing level of governance, areas of weakness/vulnerability and the risks in these bodies and to offer advice on how to better manage these risks and improve overall governance. This assessment will also assist in helping Trustees/Directors/Estate Management/Office bearers/Third Party Managers in carrying out their fiduciary roles and responsibilities. HR/People Body Corporate/Complex/Property Name/Home Owners Association Name of Responsible Party/Trustee/Director/Estate Manager: What is the general state of labour relations and the attitude of people employed to work directly or indirectly in the community scheme e.g. as casuals, by contractors? * Very good – there is high morale/low staff turnover and we enjoy high productivity and loyalty from all the people employed directly and indirectly in the Community Scheme Good - we generally have good labour relations and a positive attitude from everyone employed in the Community Scheme Average – the Community Scheme and contractors experience staff problems from time to time and sometimes a low morale is evident among all employees Poor – low morale/we continually have labour unrest/work disruptions and/or suffer from high staff turnover of staff employed both directly by us and/or indirectly by contractors in the Community Scheme Very poor - our labour relations and those of all contractors is very bad Don't know/Can't establish Where the Community Scheme has employees/deemed employees in terms of labour law, do you have HR Processes and disciplines in place e.g. recruitment, disciplinary, performance, remuneration, payroll? * Yes we have comprehensive policies and processes. Yes to a degree. We have policies and processes but these are often overlooked or bypassed. No, we have no formalised processes in place - rely on common practice. No, not at all. Don't know/Can't establish We do not have any employees/deemed employees in terms of labour law Does the Community Scheme have a comprehensive policy covering the recruitment of staff (including the defining of the position), the advertising of the position, the applicant screening process, the selection process, background vetting and reference checks)? * We have very robust policies defining recruitment, vetting and background checking and how potential candidates for all positions are to be evaluated. Yes, to a degree - but inconsistently applied No, not really - we have processes laid down but these are never followed No, not at all Don't know/Can't establish Not applicable to us/we employ casual labour/use contractors Are all the employees or contractors deemed as employees in terms of labour law, registered for taxation/uif/workman's compensation as required by SARS? * Yes - fully compliant Yes to a large degree - some elements non-compliant No, not really - only some employees have been regularised No, not at all - we are non-compliant/we have not attended to these aspects/they have been over-looked. Don't know/Can't establish Not applicable to us/we employ casual labour/use contractors Are signed contracts of employment and job descriptions in place for all employees? * Yes - comprehensive Yes to a degree - not all job descriptions/performance measurement targets are in place No, not really - stale/outdated/unsigned Don't know/Can't establish No, not at all - nothing formal in place/all verbal/very casual Not applicable to us/we employ casual labour/use contractors Is the payroll formally managed and have the required registrations and statutory deductions been made and paid over e.g. UIF/Workmens Comp, PAYE? * Yes - a reputable payroll package is used and all deductions well controlled and paid over timeously Yes to a degree - the payroll is managed with lots of manual interventions and delays being present No - not at all. Payroll is in a mess and deductions not paid over. Don't know/Can't establish Not applicable to us/we employ casual labour/use contractors We rely entirely on the Managing Agent/Accountant/Third parties to attend to this. If you are human, leave this field blank. Submit Δ Navigation Return to Dashboard Return to Output View Return to Members Tools
